Classroom training is on the rise in our new today, whether it’s in-person, virtual or a hybrid mix of both. And with this changing trend, there’s an urgent need to adapt learning technology strategies to ensure that the features and functionalities of the tech that fuels your learning programs is also supporting your team’s training back-office. By more efficiently managing your scheduling and operations, you can reduce the amount of manual work within your organisation to save time, money and let’s face it, maybe even a little bit of sanity.
LXP, LMS, TMS… With so many learning systems for the corporate learning ecosystem today, when it comes to in-person and virtual classroom training operations, you’ll want to ensure your tech delivers features and functionalities designed to specifically solve the unique challenges of this form of learning delivery. For most organisations, these challenges include reducing manual and repetitive tasks and easing the heavy workload associated scheduling and resource management, instructor collaboration, cost tracking and reporting.
Let’s take a closer look at the most critical features to look for when evaluating learning technology solutions for your complex classroom, virtual classroom and hybrid training operations.
5 key features for optimizing your in-person, virtual and hybrid classroom training operations
1) Quick and Efficient Scheduling and Resource Management:
To ease the complexities of course scheduling, resource and instructor management, look for learning technology with easy-to-use scheduling and resource allocation tools for flexible management of your training sessions. Dedicated tools will allow you to have greater visibility into your scheduled sessions without compromising a user-friendly experience. Features like color-coded markers can help you quickly identify conflicts and reduce errors. In addition, your chosen system should also have features allowing for automatic notifications, reminders, and to-do lists so you’ll never miss an important scheduling task again!
2) Optimized Operations and Logistics:
Whether you’re managing training for a multi-national organization or a training company with a global emphasis, running a smooth operation can seem close to impossible given differences in currency and local regulations. When choosing a learning technology, administrators should select a platform that caters to and can provide a high-level overview of global training operations and logistics. Your training management platform should have multiple language and currency support as well as the ability to manage training regulations by state/province, country, and industry.
3) Dedicated Instructor Collaboration Portal:
It’s no secret that complete transparency reduces confusion. When choosing your training platform, look for one with a dedicated instructor engagement portal. A key feature of this unique collaboration space is that it allows your instructors and subject matter experts (SMEs) to communicate with your back-office team about potential issues with schedules, courses, or deadlines. By providing easy communication in one place of record, you’ll have less errors before and during your training.
4) Real-Time Cost Tracking and Performance:
Like a dedicated space for instructor collaboration, financial planning and cost tracking is key for optimization of classroom and virtual classroom training. Improving your organization’s financial performance starts with selecting a platform that can allow you to closely monitor and track actual costs against your budget in real-time, so you can make quick and accurate business decisions.
5) Robust Reporting & Business Intelligence:
Making sound business decisions requires tools to track and consolidate critical data points which are often missing when it comes to classroom and virtual training. Look for learning tech that can help you collect, visualize, and interpret your training data to gain valuable insights and improve efficiency such as instructor utilization rates, budgets and more.
About Training Orchestra
For over 20 years, Training Orchestra has been helping 600+ organizations worldwide address the complexities of training operations so they can automate and optimize: session scheduling, resource management, instructor collaboration, cost tracking and reporting. As a complement to existing learning technologies, Training Orchestra’s Training Management System (TMS) can replace all XLS spreadsheets and manual tasks, so you can better manage training as a business.
Find out more about optimizing classroom training operations for your organization, visit Training Orchestra at Stand #E110.